Invoice
- Issued
- Due
Bill to
Add an item to see it here
Subtotal
Discount
Total
Notes
Payment details
Free tools
Free invoice generator for designers
Start from a logo, brand, website, or packaging project, change the prices to yours, and save a clean PDF. No sign‑up, no watermark, and what you type stays in your browser.
Made on your device. Nothing is uploaded.
Total
Made by Basefile
Get the yes before you send the invoice.
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One link for your client
It opens the design, with no account and no password.
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Notes right on the file
They pin feedback where it applies, so nothing gets lost in an email.
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A clear yes, on record
They approve the version you bill for, and you keep the approval record.
Examples
Graphic design invoice examples
Seven common projects, written the way designers bill. Use one as your starting point, then make it yours. Prices are examples in US dollars.
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Logo design invoice
Bill the stages of the work, not the hours. Say how many concepts and revision rounds the price includes, and which files the client gets.
- Discovery call and creative brief $150
- Logo concepts (3 directions) $600
- Refinement of the chosen concept (2 revision rounds) $300
- Final logo files: SVG, PNG, and PDF, in color and in black and white $150
Total $1,200
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Brand identity invoice
Give each part of the identity its own line, so the client sees everything they’re getting and the guidelines never look like an extra.
- Brand strategy workshop $600
- Logo and logo variations $1,500
- Color palette and typography $400
- Brand guidelines (PDF) $800
- Business cards and social media templates $500
Total $3,800
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Web design invoice
Price inner pages as a quantity, so adding a page later changes one number. If you build the site too, keep the build on its own line.
- Sitemap and wireframes $400
- Homepage design $700
- Inner page designs 4 × $250 $1,000
- Mobile and tablet layouts $300
- Website build in Webflow $1,200
Total $3,600
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UI design invoice
Billing by the hour? Put the hours in Quantity and your hourly rate in Unit price, with one line for each kind of work.
- Product UI design (hours) 32 × $75 $2,400
- Design system components (hours) 8 × $75 $600
- Clickable prototype for user testing $400
Total $3,400
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Packaging design invoice
Count each product or flavor as a quantity, and give the print-ready files their own line. They’re what the client is waiting for.
- Packaging concepts (2 directions) $800
- Artwork on the dieline, per product 3 × $350 $1,050
- 3D mockups for approval $200
- Print-ready files and handoff to the printer $250
Total $2,300
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Print design invoice
Price page layouts per page, and say whether copy, photos, and printing are included, so nobody assumes they are.
- Brochure layout, per page 12 × $90 $1,080
- Cover design $250
- Photo retouching and image sourcing $150
- Print-ready PDF and a check of the printer’s proof $150
Total $1,630
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Deposit invoice
Ask for part of the fee before you start; half is common. Send the deposit as its own invoice, then bill the rest when the work is done.
- Brand identity project: 50% deposit $1,900
Total $1,900
Good to know
How to write a graphic design invoice
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The basics
Your name or studio and your client’s, with emails and addresses, a new invoice number each time (INV-001, INV-002), and the dates it was issued and is due.
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The work, as deliverables
Name what you made, not “design services”. A line like “Logo concepts (3 directions)” tells the client what they paid for, before they think to ask.
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Revision rounds
Say how many rounds the price covers, and what happens after that. It’s the simplest guard against endless changes.
On the invoice Includes 2 rounds of revisions. Extra rounds are billed by the hour.
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Any deposit
If the client paid a deposit, bill the remaining balance and name the deposit invoice, so the total makes sense at a glance.
On the invoice Brand identity project: remaining 50% (deposit paid on INV-001)
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Usage rights
Say what the client may do with the work once they’ve paid. Your contract sets the details; the invoice repeats the key point.
On the invoice Full rights to the final logo pass to you on payment.
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When the final files arrive
Many designers deliver previews during the project and the final files once they’re paid. Saying so on the invoice avoids an awkward conversation later.
On the invoice The final files are delivered once this invoice is paid.
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How to pay you
Your payment details in full: the bank account and routing number, sort code, or IBAN, or the email or @username you use on Zelle, Venmo, or PayPal. Make paying the easiest part.
Good habits
Four habits for invoices paid on time
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Take a deposit before you start
Half up front is common for project work. It books your time, and the client has committed too.
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Send it the day the work is approved
It’s fresh for both of you, and the approval is the natural moment to ask.
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Hold the final files until it’s paid
Share previews and proofs freely. The full-resolution files and source files go out once the money arrives.
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Follow up once, kindly
A short note the day after it’s due usually does it. Most late invoices are forgotten, not refused.
Is this invoice generator really free?
Yes. There’s no sign-up, no watermark, and no limit on how many invoices you make.
What should a graphic design invoice include?
Your details and your client’s, an invoice number, the issue and due dates, the work as a list of deliverables, the total, and how to pay you. Most designers also say how many revision rounds are included, and when the final files are delivered.
How do I describe design work on an invoice?
Name each deliverable, with the number of concepts, pages, or rounds where it matters: “Logo concepts (3 directions)”, or “Inner page designs” with a quantity of 4. Start from one of the examples on this page, then change it to fit your project.
How is this different from a graphic design invoice template?
It works like a template you fill in online, without downloading a Word or Excel file: it starts from an example for your kind of project, does the math, formats the money for your currency, and gives you a clean PDF.
Should I charge a deposit?
Most designers take one for project work, often 50% before they start. Send it as its own invoice, starting from the Deposit example. When the work is done, bill the remaining balance and name the deposit invoice on the second one.
Can I bill by the hour?
Yes. Put the hours in Quantity and your hourly rate in Unit price, as in the UI design example. Hours can be part-hours, such as 1.5.
Should I send the final files before I’m paid?
Many designers don’t. Previews and proofs go out during the project, and the final files once the invoice is paid. Agree on it in your contract, and say so on the invoice.
What are usage rights on a design invoice?
They say what the client may do with your work: own it outright, or use it in agreed ways. Your contract sets them, and the invoice can repeat the key point, such as “Full rights pass to you on payment.” For anything unusual, ask a lawyer.
Where is my invoice stored?
Only in your browser, on this device, so it’s there when you come back. What you type is never sent to Basefile or anyone else. To remove it, use “Clear saved details” under the form.
How do I save the invoice?
Click Download PDF. Your browser makes the PDF right on your device and saves it, ready to send, without uploading anything. To print it on paper instead, press Cmd+P (Ctrl+P on Windows).
How do I make my next invoice?
Click New invoice. Your details, logo, and payment details stay. The client, items, and notes are cleared, and the number moves on, from INV-001 to INV-002.
How does my client pay me?
Add your payment details to the invoice: your bank account, or the email or @username you use on Zelle, Venmo, or PayPal. Your client pays you directly. A link in a PDF often can’t be clicked, so if you use a payment page from Stripe, PayPal, or Wise, send its link in your email. In Basefile, add it to the invoice as your payment page: your client sees a link that names the site, like “Pay on PayPal”, and pays you there.
Which currencies can I use?
Every currency in use today, all 157 of them, from US dollars and euros to West African CFA francs. The most used are at the top of the list. Amounts use each currency’s own decimals, none for Japanese yen and three for Kuwaiti dinars, and the total names the currency, as in “Total (USD)”, so nobody mistakes one dollar for another.
Can I add my logo?
Yes. Choose a PNG, JPEG, or SVG under Your details. Wide logos fit best, at least 600 pixels wide, and a transparent background looks best. It stays on this device, like everything else you type.
Should I charge sales tax or VAT?
It depends on where you and your client are, and what you sell. If you charge tax, give it the name your client expects, such as Sales tax, VAT, or GST, and enter the rate. It’s added to the subtotal. If you’re not sure, ask an accountant.
Can I get my client’s approval before I invoice?
Yes, with Basefile. Share the design with one link: your client opens it with no account or password, pins notes right on it, and approves the version you’ll bill for. Basefile keeps an approval record of who approved what, and when, so your invoice and their yes always match. Make the invoice here, and your client pays you directly, using the payment details on it.
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